Terms of Reference

Preamble

The University of New South Wales (UNSW) Register of Delegations (Section 7.3.2) provides for the 'Establishment, management and Review of Centres and Institutes' within the University. Paragraph 4.3 deals with Advisory Committees and states:

Establishment of one or more Centre Advisory Committees is at the discretion of the Presiding Dean. The formation of an Advisory Committee is highly recommended when there is active participation of, or engagement with, significant external professional, user or community organisations. The role of the Advisory Committee is to assist and guide the Director and the Centre Steering Committee on matters of research, strategy, teaching, community engagement and policy.

Advisory Committees are expected to meet at least annually (in person, or by teleconference) but the timing and the composition of the Committee may be modified from time to time by the Centre Steering Committee or Presiding Dean to reflect the needs of the Director and Centre Steering Committee.,

An Advisory Committee would normally consist of the Director, one other member of the Centre Steering Committee and external members with distinguished reputations and/or wide experience relevant to the research area, teaching and community engagement, policies, programs and end-user implications of the Centre. External members of an Advisory Committee may be required to sign a Confidentiality Agreement, provided in Attachment 4.

As ACSACS was established prior to the promulgation of the present policy and to avoid any confusion with the Steering Committee, the Centre's consultative body is to be known as the 'Advisory Panel' and its members are appointed initially for a two year term renewable at the discretion of the Rector, UNSW Canberra on advice from the Director. The members of the ACSACS Advisory Panel are not required to sign the Confidentiality Agreement referred to in the policy statement above.

Purpose

The Advisory Panel members will:

  • offer advice to the Centre's leadership on matters relating to the programs, projects and participants associated with the Centre;
  • provide guidance on the overall direction of the Centre and its activities;
  • assist in raising the profile of the Centre and awareness of its charter;
  • provide feedback on the Centre's publications and internet presence;
  • identify possible opportunities for future priorities and projects;
  • identify possible collaborative partners within and beyond the tertiary education sector;
  • advise on potential sources of funding and opportunities for commissioned research;
  • act as ambassadors on behalf of ACSACS, attending Centre public events when possible and networking with key stakeholders on its behalf;
  • review the Centre's draft annual report; and
  • participate in the tri-ennial Centre review.

Process

  • the Panel meet formally twice each year with meetings to be ninety minutes in duration;
  • the Director will prepare and circulate an agenda together with associated papers no later than one week prior to the meeting;
  • the proceedings of the meetings will be provided to members and the Rector, UNSW Canberra no more than one week after the meeting;
  • the Panel may form sub-committees to deal with specific matters between scheduled meetings;
  • Panel meetings will be chaired by the Director;
  • Panel members will not be identified personally with specific Centre programs, projects or publications or be deemed to concur with anything said or done in relation to a Centre activity unless their consent has been obtained in writing to the disclosure of their connection; and
  • the Advisory Panel page on the Centre website will contain an approved disclaimer notice for Panel members.

Drafted: 20 October 2014